{"id":56459,"date":"2019-12-09T13:00:12","date_gmt":"2019-12-09T19:00:12","guid":{"rendered":"https:\/\/eshop.macsales.com\/blog\/?p=56459"},"modified":"2019-12-10T20:26:27","modified_gmt":"2019-12-11T02:26:27","slug":"scanning-documents-with-ios-13-and-ipados-13","status":"publish","type":"post","link":"https:\/\/eshop.macsales.com\/blog\/56459-scanning-documents-with-ios-13-and-ipados-13\/","title":{"rendered":"Scanning Documents with iOS 13 and iPadOS 13"},"content":{"rendered":"\n

You may have a printer with a built-in scanner, or perhaps even a dedicated scanner. But if you don\u2019t \u2014 and you have an iPhone or iPad running the latest operating system versions \u2014 your Apple mobile devices can step in as a perfectly capable document scanner. We\u2019ll show you how!<\/p>\n\n\n\n

Why Would I Want To Scan Documents?<\/h3>\n\n\n\n

Remember fax machines<\/strong>? Many people and businesses used to dedicate separate phone lines to the job of sending and receiving faxes. If you\u2019re paying for a second landline just for faxing, it\u2019s time to give that up unless you have a huge number of faxes to transmit. <\/p>\n\n\n\n

\"A
A fax machine, something that may soon be found only in museums…<\/figcaption><\/figure><\/div>\n\n\n\n

All you\u2019d need to do now is use your iPhone or iPad as a scanner, save the document as a PDF to iCloud Drive or other cloud storage folder for posterity, and then email the document to your recipient. <\/p>\n\n\n\n

Even if you\u2019re not sending documents to others, scanning bills, contracts, legal forms, and even personal correspondence cuts down drastically on the amount of paper you have to store. My wife and I used to fill two or three large document folders each year with that paperwork, which was then moved to shelves in our basement. Now we simply scan the paperwork, store it online, and then shred the originals.<\/p>\n\n\n\n

Scanning With iOS 13 and iPadOS 13<\/h3>\n\n\n\n

Particularly if you\u2019re planning to archive documents online, you\u2019ll want to start by creating a folder or set of folders where you can store those documents. To do this:<\/p>\n\n\n\n

1 – Launch the Files<\/strong> app<\/strong>. All of your storage services including iCloud Drive, Dropbox, and others you may have set up appear in the left sidebar of the app window. <\/p>\n\n\n\n

\"The
The Files app on an iPad. Note that iCloud Drive is selected.<\/figcaption><\/figure><\/div>\n\n\n\n

2 – Select the service you wish to use by tapping on it. For example, if you want to create a \u201cScans\u201d folder in iCloud Drive, tap on the iCloud Drive icon. If you already have folders in your iCloud Drive, they\u2019re listed on the right side of the Files app.<\/p>\n\n\n\n

3 – There\u2019s a \u201chidden\u201d button for creating a new folder. To find it, simply swipe down on the right side of the Files window. The button appears to the upper left of the list of folders and files. Tap that button, and a folder icon with the words \u201cUntitled Folder\u201d next to it appears (see screenshot below). Just type in a new name like \u201cScans\u201d or \u201cScan Folder\u201d, then press Return on your virtual or real keyboard to save the new folder. Note that this also works for Dropbox and most other cloud services.<\/p>\n\n\n\n

\"Type
Type a new name for the untitled folder<\/figcaption><\/figure><\/div>\n\n\n\n

Now you have a place to store your scanned documents. I find that it\u2019s also useful to create subfolders within the main scan folder for different categories. For our personal scans, I use folders for Charities, Taxes, Medical, Dental, Vision, Insurance, Cars, Travel, House, and other categories.<\/p>\n\n\n\n

4 – Now let\u2019s scan! In the Files app, make sure you\u2019re in the proper cloud service window (iCloud, Dropbox, etc…), then open the scan folder you wish to save the document into. On an iPhone or iPod touch running iOS 13, swipe down on the screen and an ellipsis button appears (…) as seen in the screenshot below. On iPads running iPadOS 13, look above the word \u201cBrowse\u201d in the left sidebar to see that ellipsis button. <\/p>\n\n\n\n

\"The
The ellipsis (…) button at left displays a menu that reveals the Scan Documents command<\/figcaption><\/figure><\/div>\n\n\n\n

5 – Tap the ellipsis button, and a menu appears showing \u201cNew Folder\u201d (useful if you want to create subfolders), Scan Documents, Connect to Server, and Cancel (iPhone screenshot below). On the iPad, that menu shows Scan Documents, Connect to Server, and Edit.<\/p>\n\n\n\n

\"You
You can create a new folder in which to save documents, scan them, or connect to a server.<\/figcaption><\/figure><\/div>\n\n\n\n

6 – Tap “Scan Documents.” This launches the camera on your device, with the phrase \u201cPosition the document in view\u201d. Try to align the document with the camera \u2014 if it\u2019s a regular 8-1\/2\u201d x 11\u201d document in portrait orientation, make sure the iPhone or iPad is being held in portrait mode (vertically). Documents that are wider than they are tall should be scanned in landscape orientation (horizontal). <\/p>\n\n\n\n

\"The
The scanning window. Be sure to use a darker background surface for light documents and vice-versa<\/figcaption><\/figure><\/div>\n\n\n\n

7 – When the camera senses the document on a surface that is a different color or texture, it highlights it in a light blue box, then automatically snaps a photo of the document. Tap \u201cSave\u201d to save the document into the folder of choice as a PDF. <\/p>\n\n\n\n

Scanning works best if there is a lot of contrast between your document and the background it is sitting on. For instance, try to place a white document on a dark background so that the scanning algorithm has no problem discerning what is document and what is background.<\/p>\n\n\n\n

What if your document has more than one page? Easy. Once you\u2019ve scanned the first page, pull it out of the field of view of the camera, then place the second page down. You\u2019ll notice that the words \u201cPosition the document in view\u201d have changed to \u201cReady for next scan\u201d (see image below). The next page is automatically scanned, and then the \u201cSave\u201d button changes to \u201cSave (2)\u201d. Continue for as many pages as you need to, then tap the \u201cSave\u201d button so save all of the scanned pages to your folder. <\/p>\n\n\n\n

\"Once
Once your first page is scanned, you can continue to scan additional pages in a multi-page document<\/figcaption><\/figure><\/div>\n\n\n\n

You may notice that the blue highlighting around the document to be scanned is flickering or that the camera doesn\u2019t automatically \u201cshoot\u201d the picture. In that case, tap the \u201cManual\u201d button at the top of the scanning screen and get the best possible alignment, then press the shutter button to take the image. <\/p>\n\n\n\n

If your document is being scanned from an angle, it may appear distorted when you view it. In a case like this, tap on the image thumbnail before you save the document. A set of editing tools appears that will be familiar to anyone who has edited their photos before. (See image below for an idea of what this looks like on an iPhone).<\/p>\n\n\n\n

\"The
The editing tools for scans<\/figcaption><\/figure><\/div>\n\n\n\n

Tap the cropping tool at left, and you see what your image looked like before the camera cropped out the area that was not part of the document. You may need to drag the handles (circles at the corners of the document in the image below) to more accurately align the image, then tap the Done button to see what the final scanned image looks like. <\/p>\n\n\n\n

\"To
To adjust a document scan, tap and drag the circles at the corners of the document to capture more or less of the document space<\/figcaption><\/figure><\/div>\n\n\n\n

This set of tools also gives you a way to change the color of the scan \u2014 for example, you might have a scan that looks discolored because of lighting, so with a touch, you can change it to grayscale or black and white. Another tool rotates the images by 90\u00b0 counterclockwise with each tap, and there\u2019s always a handy trash can for discarding a scan that isn\u2019t worth saving.<\/p>\n\n\n\n

\n\n\n\n

You can prepare for the upcoming tax season by creating an iCloud folder for scans, finding all of those year-end tax documents, receipts, and letters, then using this handy method to digitize your information. The beginning of a new year is also a perfect time to consider going “paperless” by committing to scanning all paper documents upon receiving them — you’ll be surprised how much clutter that practice can clean up!<\/p>\n","protected":false},"excerpt":{"rendered":"

You may have a printer with a built-in scanner, or perhaps even a dedicated scanner. But if you don\u2019t \u2014 and you have an iPhone or iPad running the latest operating system versions \u2014 your Apple mobile devices can step in as a perfectly capable document scanner. 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