{"id":91545,"date":"2024-04-18T17:00:00","date_gmt":"2024-04-18T22:00:00","guid":{"rendered":"https:\/\/eshop.macsales.com\/blog\/?p=91545"},"modified":"2024-06-17T15:39:35","modified_gmt":"2024-06-17T20:39:35","slug":"keep-it-simple-dont-trust-your-photo-librarys-organization-to-cloud-and-editing-apps","status":"publish","type":"post","link":"https:\/\/eshop.macsales.com\/blog\/91545-keep-it-simple-dont-trust-your-photo-librarys-organization-to-cloud-and-editing-apps\/","title":{"rendered":"Keep it Simple! Don’t Trust Your Photo Library’s Organization to Cloud and Editing Apps"},"content":{"rendered":"\n
\"\"<\/figure>\n\n\n\n

A cousin-corollary to follow-the-money<\/em> is \u201cpay me now, or pay me more later<\/em>.\u201d Whether it\u2019s a home garage mess, or a mess of digital files.<\/p>\n\n\n\n

One of my semi-professional photographer readers\/subscribers<\/a> is facing a daunting organizational task:<\/p>\n\n\n\n

For the last 6 hours my Adobe Bridge<\/a> has stopped being consistent<\/strong> with adding ratings or keywords. I have reinstalled Bridge. Entered all the keywords in again. And anything else I can think of.<\/p>

I tried working in Lightroom Classic<\/a>, but that program is so poor, considering what they charge and how long they have to work on it. I abandoned Lightroom and Photo Mechanic, and FastRawViewer<\/a>\u2026.and anything else I have around<\/strong>.<\/p>

I am at a standstill. With still thousands of TIF images to sort through and label<\/strong>. It helps a lot to break that file [folder] into pieces, which I was aware of, but didn\u2019t want to do it if anything else worked.<\/p>

And now Adobe Bridge stopped working<\/strong> and I tried everything I can think of. I was hoping I could march through all these many stacked TIFs, get the past organize and jump more into Hasselblad X2D<\/a> work, but now not sure what to do.<\/p>From: diglloyd.com<\/a>.<\/cite><\/blockquote>\n\n\n\n

The advanced tools that organize images do so in a way that distances you from your stuff. You must acquire, learn, maintain and pay for these tools, which might or might not continue to exist, or exist in a manner acceptable to you. Or have your privacy violated by new technology without your knowledge or consent\u2014hardly unheard of.<\/p>\n\n\n\n

While the situation above for a semi-professional photographer might be an unusual case (eg TIF and not JPG or RAW), the issues stem from an organizational debt whose balance has come due. Moreover, the issue of data integrity<\/a> only grows more important with time.<\/p>\n\n\n\n

I wrote the following way back in 2013<\/a>. It was prescient then, and will remain so:<\/p>\n\n\n\n

Many photographers use Adobe Photoshop Lightroom to organize their files, while some use PhaseOne CaptureOne Pro and some use Aperture and so on. Often, these programs add overhead and complexity while providing no value or even negative value over a simpler approach<\/strong>. It all depends on the nature of one\u2019s work.<\/p>

No matter which software is used, these programs all suffer from the same flaw: they conflate the issue of file organization with the metadata and search and raw conversions issues<\/strong>.<\/p>

It is possible to make a serious mess of the long-term organization of digital files by not attending to this basic consideration; make it explicit in your own mind, then the solution follows.<\/p>

Consider for example if one were to switch from Lightroom to Aperture<\/strong> (or vice versa), or abandon any one of the above: how are the files organized? Could you even figure out where anything is located?<\/p>From: diglloyd Making Sharp Images: Organizing Digital Camera Files<\/em><\/a><\/cite><\/blockquote>\n\n\n\n

When Apple abandoned its Aperture software, users were left hung out to dry not only on image organization, but the total destruction of workflow along with years of acquired skills\/habits. Soon-after, Apple\u2019s self-immolation via the Final Cut Pro debacle caused a massive migration away from FCP. Counting on Apple software has proven to be a terrible idea<\/em>, but counting on software at all when not needed is just as bad. <\/p>\n\n\n\n

A disciplined and simple approach is the starting point\u2014and the simpler the better<\/strong>.<\/p>\n\n\n\n

Layered organization<\/h2>\n\n\n\n

Digital image organization should follow the KISS<\/strong> (Keep it Simple, Stupid) principle or as I prefer: Keep It Stupidly Simple<\/strong>. There is enormous utility and leverage in systems that are simple.<\/p>\n\n\n\n

Namely, leverage the most basic facilities of your OS’s files and folders before layering-on additional software<\/strong>.<\/p>\n\n\n\n

Name folders and files so that humans<\/em> can understand the organization<\/strong>. Just by doing that, all manner of software applications become far more useful eg the facilities of Apple Spotlight or similar.<\/p>\n\n\n\n

Software applications like Adobe Lightroom for images should only be used as a layer in addition to<\/em> a disciplined file\/folder organization<\/strong>. See again the quotes above!<\/p>\n\n\n\n

Organizational debt<\/h3>\n\n\n\n

The vast majority of people today are building up an organizational debt of digital files. Using Adobe Lightroom or Apple Photos or similar; the particulars do not matter. Sometime in the future that debt might come due as a balloon payment, even if only a random mess of family photos. It doesn\u2019t help that this organizational debt is often accompanied by Cloud storage whose rent needs to be paid every year, and the possibility that it all might just go “poof!” should the company behind that cloud platform get bored or go out of business.<\/p>\n\n\n\n

I am in no way<\/em> arguing against the Cloud or against use of software like Adobe Lightroom, though for many such programs they do end up being a poor investment of effort. Rather, by using only<\/em> such software and thereby bypassing fundamental organizational principles, a disorganized mess piles up ever higher. <\/p>\n\n\n\n

Over time, your stuff becomes usable\/accessible only<\/em> via that particular software application. Take Apple Photos, for example. When photos go in, they’re not easily searchable or organized via Finder anymore. You have to do all of your organizing and management from within the app<\/em>. One day, the workflow or the app itself will start to stutter. And if Apple’s Aperture or Final Cut Pro are any indication of what can happen to an app you’re trusting the digital facsimile of your life with, they might change in unwanted ways or disappear completely.<\/em> Adding insult to injury, you will pay $rent for that software forever<\/em>, a utility that can never be shut off or your Stuff becomes effectively inaccessible.<\/p>\n\n\n\n

Do you really want to invest all<\/em> your time and effort into one application so that you can pay rent forever, if you are even that lucky in it being here 10 or 20 years from now?<\/p>\n\n\n\n

Folder and file naming<\/h2>\n\n\n\n

Keep it simple<\/strong>: rather than stuff all of your precious data into an app or service that could disappear, instead place that trust into files and folders. Files and folders on a disk should be around for a very long time. Because in fact this is a solution that is time-proven, understandable, accessible and just works. Let\u2019s hope we always have that option. The Base Layer.<\/p>\n\n\n\n

To begin, name folders and\/or images in a way that facilitates both sorting and searching<\/strong>.<\/p>\n\n\n\n

Individual images might or might not warrant name changes, but if like me you have a cat, you might like IMG_1234-TiggerEatingRat.JPG<\/strong> more than IMG_1234.JPG<\/strong>\u2014the latter being completely arbitrary and useless (I do recommend maintaining the base original file name in order to help sort images by sequence). Similarly, you could tag images by including a person\u2019s name in the filename. You’d be surprised how helpful this can be when you’re searching for that one specific image, years after capturing it.<\/p>\n\n\n\n

With folders<\/strong>, a trip might be organized at a top level by date and location eg a folder name of 2024-0513-Yosemite<\/strong>. That naming all by itself yields a sortable date format<\/em> (“2024-0513”) and<\/em> a location. Do not use formats like “October 2024”, those make things worse than nothing. With such naming, both you and Spotlight search can pick up the location (“Yosemite”) along with the very useful along with the date<\/strong>. Which is no small thing given how Apple software at one point destroyed every last file and folder date on my system<\/a> and still does such shenanigans AFAIK. <\/p>\n\n\n\n

Do not count on file or folder dates remaining intact; use an explicit date in the folder name<\/strong> of the YYYY-MM-DD form “2024-0513” or “2024-05-13”.<\/p>\n\n\n\n

Within a folder, use subfolders<\/strong> appropriately to organize by activity or some such. Just enough to make it more usable eg 2024-0513-Skiing<\/strong> and 2024-0514-HalfDomeClimb<\/strong> within folder 2024-0513-Yosemite<\/strong>.<\/p>\n\n\n\n

Below, this is how I organized my stuff back in 2012\/2013. I still do it this way because it has proven its worth over time.<\/p>\n\n\n\n

\"\"
Folder organization from 2012\/2012<\/figcaption><\/figure>\n\n\n\n

Renaming files and folders in bulk<\/h3>\n\n\n\n

Tedious? Much less than you think, and much less than the alternatives. That\u2019s why you should use the Rename<\/strong> window in the macOS Finder or similar tool, which lets you bulk-rename things.<\/p>\n\n\n\n

To access it, select the folders or files you’d like to rename, then option- or right-click and then click Rename… in the popover that appears.<\/p>\n\n\n\n

TIP: to add a keyword to filenames, replace the “.<\/strong>” with “-term.<\/strong>” eg IMG_1234.jpg => IMG_1234-Tigger.jpg. Or use the Add Text<\/strong> or Format<\/strong> facilities in the Rename<\/strong> dialog.<\/p>\n\n\n\n

\"\"
Renaming folders or files in macOS Finder Rename<\/strong> dialog<\/figcaption><\/figure>\n\n\n\n

Adding additional information<\/h3>\n\n\n\n

I actually do this for my screencast videos<\/a>. I do not use this approach for still images because they are far more numerous, and are almost certainly better dealt with using programs like Lightroom (which I also do not use as it delivers no value for my work).<\/p>\n\n\n\n

For videos, this approach has already proven its usefulness when I need to use more than one online service for the same video; it collects all the info I need in one place. Even better, a software tool could use this information to build a web page index of hundreds or thousands of videos, complete with titles and keywords and links. All using just this simple “sidecar” file format.<\/p>\n\n\n\n

Add a sidecar \u201c.txt\u201d file named exactly the same as the image or video you’re appending the information to, with keywords and whatever you like. Stupidly simple. But useful and effective:<\/p>\n\n\n\n

2024-0513-Yosemite-CrossCountrySkiiing.MOV<\/strong>
2024-0513-Yosemite-CrossCountrySkiiing.txt<\/strong><\/p>\n\n\n\n

Inside that “.txt” file (plain unformatted text file!), a name-value pair<\/strong> for information like “keywords=\u2026”. <\/p>\n\n\n\n

url<\/strong>=<https:\/\/…>
patreon<\/strong>=<https:\/\/…>
title<\/strong>=<title goes here>
keywords<\/strong>=<keywords go here>
links<\/strong>=<links go here>
summary<\/strong>=<description, essay, whatever goes here><\/p>\n\n\n\n

Conclusions<\/h2>\n\n\n\n

A little work organizing your files and folders will pay dividends down the line versus a file-organization debt building up over time into a daunting task. Consider the trajectory of your work and life as you accumulate your digital stuff. Start with the simplest approach, and layer on software only as you find value\u2014not the other way around.<\/p>\n\n\n\n

If you need help working through your requirements, consult with Lloyd<\/a> before you potentially buy too much or too little, and see my Mac wishlist of current models<\/a>, first pondering whether refurbished or used Macs might do the job for you<\/a>.<\/p>\n\n\n\n

\"\"<\/a><\/figure><\/div>\n\n\n\n

View all posts by Lloyd Chambers\u2026<\/a> Lloyd\u2019s photo web site is diglloyd.com<\/a>, computers is MacPerformanceGuide.<\/a>com, cycling and health are found at WindInMyFace.com<\/a>, software tools including disk testing and data integrity validation<\/a> at diglloydTools.com<\/a>. Patreon page<\/a>.<\/p>\n\n\n\n

\"\"
Fujifilm GFX100 II<\/a> with OWC Atlas Ultra\/Pro cards<\/a>, view in White Mountains<\/a><\/figcaption><\/figure>\n","protected":false},"excerpt":{"rendered":"

Trusting a cloud or editing app to organize and manage your photo library can mean a world of hurt down the road. Here’s how to make sure your library remains navigable.<\/p>\n","protected":false},"author":298,"featured_media":91812,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_monsterinsights_skip_tracking":false,"_monsterinsights_sitenote_active":false,"_monsterinsights_sitenote_note":"","_monsterinsights_sitenote_category":0,"spay_email":"","footnotes":""},"categories":[7190,7626,4],"class_list":["post-91545","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-how-to","category-security-and-privacy","category-tech-tips"],"yoast_head":"\nKeep it Simple! Don't Trust Your Photo Library's Organization to Cloud and Editing Apps<\/title>\n<meta name=\"description\" content=\"Trusting a cloud or editing app to organize and manage your photo library can mean a world of hurt down the road. 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