X

Send us a Topic or Tip

Have a suggestion for the blog? Perhaps a topic you'd like us to write about? If so, we'd love to hear from you! Fancy yourself a writer and have a tech tip, handy computer trick, or "how to" to share? Let us know what you'd like to contribute!

Thanks for reaching out!

How to Create an Email Group With macOS Contacts and Mail

I run several church sports leagues (softball, volleyball, and basketball) and often need to send the same group of players messages about schedules, rain-outs, etc. To make my life easier, I gather all their addresses into a group by using the macOS Contacts and Mail apps.

How to create a new group in Contacts

° Launch Contacts.

° Select File > New Group from the Contacts menu bar.

New Group

° Type a name for the new mailing list in the field that appears for an untitled group.

Name new group
Name new group

° Press Enter on the keyboard to save the new group, which currently has a new name but no members.

How to add members to a group

Now you can add members to the group from your existing Contact entries or add new contacts.

° Open the Contacts app on your Mac. 

° If the group list isn’t visible in the Contacts app, go to View > Show Groups from the Contacts menu bar.

° Click All Contacts at the top of the Group column on the left side of the screen to display every contact you have entered into the app in alphabetical order.

° Drag and drop contact names into the list of names in the center column onto the new group you formed in the Group column. If a contact has more than one email address is listed for a given contact, macOS Mail will use the most recently used address.

° Todd a new contact to the group, choose the plus sign (+) under the large contact card, select New Contact in the drop-down menu, and enter the contact’s details. The new contact shows up under All Contacts.

New Contact
New Contact

° Once you’ve finished dragging contacts onto the new group, you can click its name in the group list to see the folks you added.

How to send an email to the group

To send an email to the group, open a new message in Mail. Enter the group name in the To field. 

How to delete a group

You can delete a group if you no longer need it. In the Contacts app on your Mac, select the group or Smart Group in the sidebar.

Delete a group
Delete a group

° Press the Delete key, then confirm the deletion.

Dennis Sellers
the authorDennis Sellers
Contributing Author
Dennis has over 40 years of journalism experience and has written hundreds of articles. For the past 20-plus years, he's been an online journalist, covering mainly Apple Inc. He's written for MacCentral, MacWorld, MacMinute, Macsimum News, Apple Daily Report, and is now contributing editor at Apple World Today.
Be Sociable, Share This Post!

Leave a Reply

1 Comment

  • Found a typo /auto-spell artifact in this great post here: I think you meant To add?

    Todd a new contact to the group, choose the plus sign (+) under the large contact card, select New Contact in the drop-down menu, and enter the contact’s details. The new contact shows up under All Contacts.”