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How to Create an Auto Reply in macOS Mail

Do you keep having to retype the same ol’ replies when using Mail in macOS. No more! You can set up macOS Mail to respond automatically to incoming messages with a text you’ve written.

Here’s how:

° Launch Mail on your Mac, then open Mail>Preferences.

Mail Prefs > Rules
Mail Prefs > Rules

° In the Preferences pane click Rules, then select Add Rule.

° Enter a Description for the new rule, such as “Gone to run” in the first line.

Rules > Add Rule
Rules > Add Rule

° A series of drop-down options will appear. Set If to be any of the following conditions are met in the second line.

° In the third line select Every Message in the drop-down list.

° When you see Perform the following actions,d select Reply to Message from the drop-down menu.

° A new item, Reply Message Text, will show up. Tap this, then create your auto-respond message. Click OK when you’re done.

° Open Mail>Preferences>Rules and check your newly-created autorespond message to activate it.

To turn off any auto reply rule:

° Select Mail>Preferences.

° Go to the Rules category.

° Make sure the rule corresponding to the auto-responder you wan to disable is NOT checked in the Active column.

° Close the Rules preferences window.

To delete a rule:

° Select Mail > Preferences

° Go to the Rules category.

° Click on a rule and click Remove.

Rule > Remove
Rule > Remove
Dennis Sellers
the authorDennis Sellers
Contributing Author
Dennis has over 40 years of journalism experience and has written hundreds of articles. For the past 20-plus years, he's been an online journalist, covering mainly Apple Inc. He's written for MacCentral, MacWorld, MacMinute, Macsimum News, Apple Daily Report, and is now contributing editor at Apple World Today.
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