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MacOS Mail

How to Create Custom Mail Signatures in macOS Mail

Did you know that you can create multiple mail signatures for your emails in macOS Mail? If you have more than one email account (as most of us do), you can create a custom email signature for each account. Here’s how:

  • Launch Mail.
  • Click on Preferences in the top left of the menu bar.
  • Choose Signatures.
 Choose Signature
Choose Signature
  • From the list of email accounts on the left, choose the account for which you wish to create a signature.
  • Click the Plus (+) icon.
Click the “+” button
Click the “+” button
  • Type an appropriate name for the signature in the middle column. For example in the graphic below, I choose “Google Signature” for my Google email account. 
  • In the pane at the right, enter the signature you wish to use. For example, I choose “Dennis Sellers, Editor/publisher of Apple World Today.”
Enter your signature
Enter your signature 
  • To add an image, drag the one you want into the preview window at the right and resize it as needed.
  • To change the font type and color in your signature, highlight the text. Then click on Format at the top of the screen. Show Fonts lets you choose a font, and Show Colors lets you pick a color for the font.
Show Fonts
Show Fonts

To add a hyperlink, select text and click on the Edit option from the heading. Use the Add link function to link a URL to a word or phrase in your signature.


Other options from the Preference pane

If you want your signature to appear after any text in emails you reply to or forward, deselect the box dubbed “Place signature above quoted text” in the Preference pane.

Now when you compose a message in Apple Mail, the option to choose your new Mac email signature will appear beside the sender information bar. And if you use iCloud Drive, your signatures will be available on your other Macs that have iCloud Drive turned on, and Mail selected in iCloud Drive options.

Dennis Sellers
the authorDennis Sellers
Contributing Author
Dennis has over 40 years of journalism experience and has written hundreds of articles. For the past 20-plus years, he's been an online journalist, covering mainly Apple Inc. He's written for MacCentral, MacWorld, MacMinute, Macsimum News, Apple Daily Report, and is now contributing editor at Apple World Today.
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